Works and Services Agreements

City Requirements Regarding Excavation and Ground Anchors on City Property Related to Building Permits

1. Ground Anchors

- no ground anchor shall be installed at a depth of less than 1.5m ground anchors to be removed from the City property to a depth of 3.0m upon completion of work

- all ground anchors below 3.0m to be detensioned upon completion of work

2. Shotcrete and soldier

- Shotcrete formed walls and soldier pile walls which encroach onto the City Right of Way within 600 mm of property line are to be removed to a depth of 1.5m. Any encroachment of such walls beyond 600mm would require special approval by the City and total removal of the walls would be a condition of such approval.

3. Backfill on City property

- 65mm pitrun gravel, conforming to City Class D gradation specifications is to be used as backfill on City property. Compaction of this backfill is to be 95% Modified Proctor Density for its full depth. Surface finish, including base course(s), if applicable, to be provided to City Standards e.g. sod boulevard or concrete sidewalk.

Drawings showing excavation and methods of support are to be submitted to the Engineering Department and approved prior to issuance of a building permit.

In addition to British Columbia Building Code requirements regarding letters of Professional Assurance, upon completion of the works, the soils consultant is required to submit a letter to the Engineering Department certifying that all removals and compaction requirements noted above completion of the works, the soils consultant is required to submit a letter to the Engineering Department certifying that all removals and compaction requirements noted above have been met.

Topographic Survey Standard Requirements

Where topographic survey drawings are required for development purposes, the following criteria apply:

1. Drawings to be certified by a registered British Columbia Land Surveyor.

2. Topographic survey pick up shall include all perimeter roads and lanes. All elevations shown shall be to Geodetic Datum.

3. Drawings shall use either 1:100, 1:250 or 1:500 metric scales for horizontal measure so as to best fit the A1 size sheets. Vertical scale is to be a 10 to 1 ratio of the horizontal scale.

4. Cross sections are to be taken at a maximum of 15m intervals, property corners, and at any irregular grade changes and are to include the following elevations:

i) centreline of pavement
ii) gutter
iii) top of curb
iv) property line

Stationing of cross-sections and offset distances are to be clearly related to the survey baseline.

5. Drawings are to be on A1 size plan/profile sheets showing gutter profiles and cross-sections complete with stationing.

6. All street furniture, i.e. catch basins, power poles, sidewalks, fire hydrants, etc. are to be located in the field and shown on the drawings.

7. The above information is to be submitted to the City in the following format:

i) A reproducible full size mylar drawing and 3 paper prints
ii) In digitized form complying with the General Surveyor requirements for
integrated survey areas.
iii) Digital files must be in Auto Desk Autocad Drawing Exchange Format (.DXF) and presented in 3½” disk.
iv) Arc’s should be defined as such, not as short line segments.

Procedure For Works and Services Agreements

If a Developer wishes to construct required offsite improvements to his development using his own forces, the work may only be carried following execution of a Works and Services Agreement between the City and the Developer. The following requirements apply to a Works and Services Agreement:

1. The required works must be designed by a Professional Engineer registered with the APEG of BC and retained by the Developer, to the satisfaction of the Director of Engineering Services. All design drawings are to be prepared in metric on A1 size sheets.
2. Street light and electrical distribution design drawings must be reviewed by the City Electrical Department, which has approving authority for electrical works.
3. A site plan is to be provided showing location and exact wording of all existing signage (parking, traffic, bus stop etc.) and existing and proposed driveway crossings.
4. Engineering Department will review and authorize for construction suitable design drawings. Three sets of authorized drawings are to be provided for use in the works and services agreement distribution set.
5. The Engineering Department prepares a Works and Services Agreement for the works.
6. The Developer executes three copies of the Agreement and returns them to Engineering Department with all applicable fees and deposits (fees and deposits may already have been paid at Building Permit stage). Fees presently charged for an Agreement are: 1) 4% administration fee based on City approved estimate of work; and 2) a compilation fee in the amount of $1,515. A deposit to cover City call out and signage during the work is also taken against the Agreement. The amount of deposit is set individually for each Agreement.
7. City will execute the Agreement. A copy will be returned to developer along with a set of approved drawings.
8. Before start of construction the developer/ contractor is to carry out the following:
   

   a) arrange a preconstruction meeting with the City and all involved parties,

   b) provide insurance certificate as identified under the Agreement,

   c) if applicable, provide written notices to businesses and residents of work and schedule, copied to the City,

   d) provide a copy of the “notice of contract” filed by the contractor with WorkSafe.

9. At substantial completion and following final inspection of work, the Engineer is to provide the City with a letter certifying that all materials supplied and all work performed conforms to City standards as per the Agreement.
10. Upon receipt of the Engineer’s certification, the City will issue a Certificate of Completion and the security deposit will be reduced to 10% for the two-year maintenance period. In the case of a partial certificate of completion, monies will be held sufficient to cover the estimated costs of works, not covered by the certificate of completion.
11. At the expiry of the two-year maintenance period, the City will carry out an inspection of the work. If the conditions of the Agreement have been met, a Certificate of Acceptance will be issued and the 10% holdback released.