Hosting an Event


Would you like to offer an event that will celebrate our city, lift community spirit, recognize loss or support our collective recovery as we move forward from the pandemic?  We would like to hear from you.  The City is looking forward to welcoming events back to the City as we slowly move out of the pandemic.

Find our guide for planning an event in New West at the link below:

New Westminster Event Planning Guide

Please contact if you have any questions. 


If you are thinking of hosting a special event or gathering in New Westminster, there may be rules in place as our community works to recover from the COVID-19 pandemic. All new and evolving COVID-19 regulations and guidelines need to be carefully considered when planning an event.

A gathering could include: a festival, performance, wedding, episodic market, meeting, spiritual service, or other.

In defining City guidelines for gatherings, the following priorities have been considered;

  1. Prioritize highest the health and safety of the public and employees under COVID-19
  2. Maintain the City’s ability to be responsive to Provincial health orders
  3. Ensure economic viability and financial impact for both the City and the organization
  4. Find visionary and innovative ways to create opportunities for the community
  5. Prioritize based on meeting the needs of more than one user group


Please reference the following links for more information on COVID-19 regulations and guidelines.

Outdoor Event Space

If you are interested in hosting an outdoor event or gathering on City property, please complete the online request form below or contact  to discuss your circumstances.  The completed space request form below must be submitted a minimum of 30 days prior to the start date of the event or gathering.

Outdoor Event Space Request Form

Large Events:  For large events, that require multi-departmental or multi-jurisdictional approvals more notice may be required.  Please contact for more information on the application process.

Rose Garden and Picnic Shelters:  To book the Rose Garden or a picnic shelter, please contact 604-777-5111 or .

We are currently accepting bookings for the following picnic shelters:  Queen’s Park, Hume Park, Ryall Park Port Royal Park and Old School House Park.



Conference Services Event Inquiries:   
Heidi Hughes, Director of Sales

Community Event Booking Inquiries: 
Museum & Heritage:
JoAnn Tosh, Cultural Facility Clerk

Arts Services:
Roxanne Gagnon, Arts Programmer

Theatre Services Booking Inquiries:  
Minna Nikula, Theatre Booking Coordinator


Rental space is also available at Queensborough Community Centre, Centennial Community Centre and the Centennial Lodge.  Please contact the facilities directly for more information on space rentals.

Gatherings on Private Property

Anyone that is hosting an event on private property should comply with the current requirements from the Province and Local Health Authority.

Any for-profit venture requires a business licence whether on private or public property. You can reach Business Licensing at:  or 604-527-4565.

For a private event on private property, compliance with all municipal, provincial, and federal regulations and statutes is expected.

For any outdoor noise (such as a concert) it cannot negatively impact the peace, quiet, enjoyment, convenience of anyone in the vicinity. Enforcement action would be against the property owner or host as they are responsible for the property.

The City recommends that hosts:

·         Align the scale and scope of activity with the guidelines outlined in the BC Restart Plan phasing and the Gathering and Events Public Health Order.

·         Obtain proper licenses required for the event such as liquor permits or street use permits

·         Comply with municipal, provincial, and federal regulations and statutes

·         Check with your insurance provider for any specific requirements and/or exclusions related to the proposed activity

·         If food is served, compliance with Fraser Health must be met.

·         Avoid amplification of music if possible. If the music could impact neighbours in any way, send a notification in advance to any affected neighbours advising of the date and time.

·         Exterior music must stop at 10pm