How To Address Council

Sign up to delegate before City Council in one of the following ways:

1. By submitting a Request to Speak form;
2. By emailing legislativeservices@newwestcity.ca, with your name, phone number, email address, and a short description of your topic; or,
3. By calling 604-527-4523 and providing your name, phone number, email address, and a short description of your topic.

Delegation submissions will be confirmed by email by 2:00 pm on the day of the meeting.

To view Council meetings online:

• Livestream the meeting
  • Note: This is a standard broadcast of the meeting and is not interactive. This option provides full access to the meeting agenda and Council reports in the same window as the livestream.

Delegations regarding land use bylaws (e.g. OCP amendment, rezoning, etc.) or applications for land use bylaws are not permitted unless it has been either adopted or defeated.

Check the Public Notices page 10 days before the public hearing to see the related materials.

Public Hearings are open to everyone. All persons who believe that their interest in property is affected by a proposed land use application are welcome to speak at the Public Hearing or submit written comments.

Attend the Public Hearing in-person and share your views. Advance registration is recommended but not required for in-person speakers. Alternatively, register in advance by no later than 12:00 p.m. on the date of the Public Hearing to speak virtually by computer, smart device, or phone. To register, you must complete and submit a Request to Speak Form. Once registered, details needed to participate virtually will be shared. Speakers will be given up to 5 minutes to share their views. If you are unable to attend, or if you wish to submit your comments in written form, you may do so as follows:

• By Email - mayorandcouncillors@newwestcity.ca
• By Mail - 511 Royal Avenue, New Westminster, BC, V3L 1H9, Attention Corporate Officer

All submissions will form part of the public record of the Public Hearing and be published on the City's website. Once the Public Hearing has concluded, no further information or submissions may be considered by Council.

When sharing comments with Council:

Should:

• Explain your support or opposition and how the proposed use may affect you;
• Use respectful and inclusive language;
• Use language that is honest, accurate, and direct;
• Focus on facts and relevant information.

Should not:

• Be about people or groups of people;
• Use abusive, offensive, vulgar, or discriminatory language;
• Use terms that disguise or understate the true intent of your comments;
• Speculate or make assumptions.

How will Council meeting officials know who I am?

Please be sure to enter your first and last name when you join the Zoom meeting so that we may identify you as a registered speaker. Often, Zoom names reflect the device (i.e. iPad 2) and not the user's name.

I registered in advance, how do I know when it is my turn to speak?

Registered speakers will be called on in the order in which their registration was received.

If you have joined virtually on Zoom and your name is clearly identified, unmute your microphone and begin addressing Council when invited to speak.

At that point, you will have five minutes to speak. A buzzer will end your time.

After you are finished speaking, the Mayor will ask if Council have any questions or comments for you in relation to what you've spoken about. If there are none, your delegation is concluded.

I want to show a presentation when I speak. What do I have to do?

If you would like to share any documents or a PowerPoint presentation during your delegation, please send your presentation to legislativeservices@newwestcity.ca no later than noon on the Wednesday before the meeting.

When you are speaking to Council, your presentation will be displayed on Zoom and on the video of the meeting. The City Clerk will advance the slides for you. When you are ready to move to the next slide, simply say: "Next slide, please."