The City considers an event that is open to the public and takes place in a public place a "community event". However, if your event takes place on private property and impacts the public, or is a private event that takes place on public property, there may still be a need to connect with the City for your planning to ensure the community has a positive experience. Please contact the Events Office at communityevents@newwestcity.ca or 604-636-4488 if you have any questions.
The first step is to consult the Community Events Handbook. This document lists the timelines, process and documents required, and provides tips for event organizers. Staff are happy to answer your questions about what you may need if you are unsure.
When you are ready to apply to host a community event, the next step is to fill out the Outdoor Event Space Request Form. A Community Events Coordinator will be assigned to your request and will help you through the process.
For public community events, the completed space request form must be submitted a minimum of 30 days prior to the date, or a minimum of 60 days if there is alcohol service, a road closure, or more than 500 attendees expected. Parades require at least 180 days' notice.
Block parties hosted by a resident of the block are managed through a different process. Visit the Block Parties page for more information.
For private events in City facilities and parks, please book directly with the facility staff. Below are some commonly booked facilities you may be interested in:
Bookable Arts and Cultural Spaces - this spreadsheet includes spaces that are bookable and suitable for arts and cultural purposes. Both City-owned and privately owned spaces are listed. Last updated December 2025.
View a previously recorded Community Events Information Session: Recording and Slides
View a previously recorded information session about Traffic Management Plans for Community Events - Recording and Slides
