Legislative Services

What is the role of the City Clerk?

The City Clerk carries out statutory corporate administration responsibilities as legislated under the Community Charter.  In addition to these mandatory tasks, the City Clerk oversees the Legislative Services staff responsible for carrying out the Department’s responsibilities. The Legislative Services team provides the primary communications link between City Council, staff, and the community.

What services does the City Clerk and the Legislative Services Department provide?

Legislative Services provides services to City Council, City departments and the public. The department is also responsible for ensuring City government and decision-making processes maintain transparency, accountability, integrity and accessibility.

The City Clerk and Legislative Services Department carry out a wide variety of statutory responsibilities including:
  • Preparing, maintaining, and preserving records of City business, including Council minutes, Bylaws, Procedures, and Agreements;
  • Providing advice and managing the governance process relative to Council and Committee business and the City recruitment of volunteers;
  • Administering Oaths, and taking and receiving affidavits and affirmations required to be taken under oath;
  • Being the communications link between Council and other City Departments, as well as to the general public;
  • Managing and overseeing general local elections for the City;
  • Maintaining City bylaws and providing certified copies of bylaws and other documents;
  • Accepting legal notices or documents on behalf of Council and the City;
  • Acting as the keeper of the corporate seal, affixing the seal to documents as required, and being the signing authority for City documents;
  • Managing insurance and risk, and receiving notification of claims against the City and investigating and processing all insurance and legal claims.

How do I contact the City Clerk’s Office?

Phone: 604-527-4523
Fax: 604-527-4594

Hard Copy Mail:

Attn: Peter DeJong, Corporate Officer
Legislative Services
511 Royal Avenue
New Westminster BC  V3L 1H9